Daishinsha Co., Ltd.
To realize a “new way of working” by introducing KING OF TIME
Daishinsha was founded in 1952. At first, we started from the printing industry and developed businesses such as design and marketing, and established five operating companies four years ago. We are engaged in a wide range of business such as strategic and creative content production business, research and creative development, design strategy and branding support, high-quality printing business, outsourcing contract of office work such as human resources, general affairs, accounting and consulting business. ..
5 operating companies
・ Daishinsha Delight
A design company that deeply understands and visualizes the value provided by customers
・ Daishinsha Communication Design
A production company that solves all corporate issues by design
Human beings with better methods, creativity, and team-building A consulting company that supports core innovation, a live art books printing business, an inspirational creation company that leaves memories and records, DS & C outsourcing contracts and consulting for clerical work such as personnel, general affairs, accounting, etc.
Currently, the entire group handles personnel and labour operations of approximately 280 people (3 bases) with 3 people.
“Compliance measures and streamlining of management operations were issues,” says Yukiko Uchiyama, who is in charge of personnel and labour at the company. This time, we will focus on the fact that work efficiency has been improved by cloud-based management work such as attendance management, payroll calculation and labour management, and what kind of effect was achieved by introducing KING OF TIME. I talked to you.
Personnel and Labor Manager Yukiko Uchiyama, Labor and Social Security Attorney
I wanted to make all the human resources systems like attendance management, payroll, labour management, and human resources management cloud-based. The five operating companies have three branches, and the working styles include two shifts and reduced working hours, and there are multiple types of employment, making management complicated. In addition, we were planning to introduce new work styles such as telecommuting, flextime, and slide work. The attendance system was the first to be selected for cloud computing. This is because it was necessary to understand whether the attendance management data, which is directly related to salary, apply to our employment rules, and whether the stamping time does not deviate from the actual situation in order to comply with compliance.
For attendance, I used the software I made in-house, and for payroll, I used the pre-existing installed software. Every time there is a change in internal rules or a revision of the law, we ask a maintenance management system company to repeat the test and bring it to the production environment. Extensive work was required. I thought that the cloud would save time and money.
Selection points for KING OF TIME
In order to improve the efficiency of management work, which was an issue, we considered the simultaneous introduction of work that can be converted to the cloud. One of the reasons for selecting KING OF TIME is that it can be linked with various cloud services.
Money Forward cloud payroll for payroll, office station for labour management, and Kaonavi for human resources management. By collaborating, we were able to make it electronic and paperless, and we were able to significantly reduce the labour not only on the manager side but also on the employee side.
When selecting an attendance management system, it was the stamping method that bothered me. We also considered automatic stamping using PC logs, but we couldn’t handle it for employees who are designing for Mac because they were all compatible with Windows. During the examination, it was found that KING OF TIME could automatically link data with the entry/exit management system called “Akerun”, and it was decided immediately.
The record of entering and leaving the room is automatically stamped for attendance and departure, and there is no omission of stamping, so we were able to grasp more accurate working hours. Employees no longer have to be conscious of stamping.
After selecting the attendance management system as KING OF TIME, it was smooth to select a system that could be linked. It took about 3 months from selection to full-scale operation because it was all in the cloud.
Preliminary briefings and in-house intranets are used for announcements to employees
At the same time, we converted multiple operations to the cloud, but for announcements to employees, we held a briefing session for employees and shared the manual via the company intranet and email. Frequently asked questions were created and shared, and detailed questions were dealt with individually.
After introducing KING OF TIME, to realize “new way of working”
KING OF TIME introduced a new way of working, knowing that it can handle various aggregation rules and that there are various stamping methods. The operating company MCT has introduced Activity Based Working and a flextime system that allows you to work at home or on the go, regardless of location.
Since various aggregation rules can be handled, it is easy to realize new work styles and internal rules, which gives me a great sense of security. If you had any problems during the initial settings, we used the KING OF TIME Support Center. It was very helpful for me to think that it would be difficult to set complicated aggregation rules, but also to suggest “Why don’t you try this?” The KING OF TIME support staff, who are familiar with how to set all employment rules, are encouraging.
Three months after introducing the Activity Based Working and flextime system, we took a questionnaire about the introduction of new working styles at the operating company MCT.
Employees can now control the location and time themselves, so male employees raising children can pick up children, participate in household chores, spend more time with their families, and female employees who work together can do household chores. The most joyful thing about being able to control the time was the reduced commuting load.
The fact that he no longer had to take a crowded train was said to have freed him physically and mentally. Of course, I am glad that the efficiency of the work on the manager side has been improved, but I was glad that I was able to hear the joyful voices of the employees when I made the decision to introduce it.
I want to support the renewal of other companies from this experience
At DS & C Co., Ltd., which provides outsourcing and consulting for clerical work, “Trainer ☆ Trainee” is a service that supports companies with problems in personnel and labour such as labour management and human resource development by specific company labour and experienced staff. From the experience of successful cloud introduction in-house this time, we were able to expand the range of proposals for introducing cloud systems to other companies, such as system introduction and in-house announcements from the internal regulations unique to labour and social security attorneys.
By making it cloud-based, the entire company will be able to significantly improve work efficiency, it will be possible to introduce new work styles to employees, it will be possible to propose introduction support to other companies, and we are satisfied with the introduction of KING OF TIME. doing.