Self-reported and by Excel

Attendance management that relied on manual work has been revolutionised easily.

R & AC Co., Ltd. solves various problems related to corporate deposits, centring on the provision of “Victory-ONE”, a system solution specializing in deposit collection.

For a long time, there was no time card, and it was said that he took time to manage attendance by self-reporting and manually using Excel, but in 2016, he decided to introduce attendance management in the wake of the expansion of the business scale and the increase in the number of employees… With the introduction of KING OF TIME, they have renewed our attendance management system. 

R & A C Co., Ltd. Business summary
Company name: R & A C Co., Ltd.

Business format: Business Consultant for Systems

Number of users: 23

Number of bases: 2

Issues before introduction

There was no time card and attendance was managed by handwritten self-report.

It was a method of manually inputting and managing Excel based on the weekly report, but I was not satisfied with the management of late arrivals and overtime.

In particular, paid leave management was done manually by separating worksheets for each employee, so it took a lot of time and effort to manage and check the remaining days.

In addition, when applying for paid leave, it was necessary to obtain and submit multiple approval stamps on the prescribed documents, which was a burden on the employees.

As the number of employees increased, it became necessary to properly systemize attendance management.

Effect after introduction

Employees can now check their work status and paid holidays / paid holidays, making it easier to plan for paid holidays and paid holidays.

The procedure has been simplified by a mechanism in which the flow automatically flows once you apply for paid holidays.

The previously ambiguous rules of attendance management have been improved.

Attendance evaluation according to the work attitude of employees can now be judged with actual data.

The burden on the management side has been greatly reduced, and the number of inquiries from employees has been reduced, allowing us to concentrate on other important tasks.

Since it is possible to accurately grasp the work situation and manage the man-hours, it is easier to evaluate the estimate based on the man-hours.

Mr. Hagiwara, Director and General Manager of Consulting Sales Department

Attendance management was ambiguous because there were employees within the visible range of the face.
However, as the scale of the business expanded and the number of employees increased, I decided to systematize it properly and improve attendance management.

In the past, there were fewer employees than now, so attendance management was ambiguous, and even if I was late, I worked hard until late the day before, so it was okay. Some people were concerned about working hours as if they were individuals, while others did not.

Also, the management members are on the 9th floor, but the other employees are on the 3rd floor, so I couldn’t grasp the working conditions in detail. However, as the business expanded and the number of employees increased accordingly, it became impossible to rely on close relationships as before. I have to decide the rules of attendance properly and systematize them to improve attendance management. Therefore, there was KING OF TIME among our top choices.

Mr. Kidera, Business-in-charge 

The biggest thing about KING OF TIME was that the paid holiday management, which I had been struggling with every month, became easier at once.

The introduction was smooth because the function was evaluated as the best.
Previously, I manually entered in Excel to manage attendance. Since I didn’t have a time card, it’s a way to enter the attendance time etc. written in the weekly report submitted by each employee. Salary payments also tended to be ambiguous. Since the introduction of KING OF TIME, we have been able to pay salaries properly based on strict rules.

The hardest part was managing paid holidays. I made a worksheet for each employee. I manually updated and managed every month when I joined the company, when the rights were generated, how many days I used and how many days I had left. This was time-consuming and mentally burdensome. Employees will also focus on me asking what’s going on with my remaining paid holidays.

The biggest thing that has been good about the introduction of KING OF TIME is that this paid holiday management has become much easier for me. Employees can directly check their paid leave acquisition status, and in the past, employees had to write application documents by hand and get several approval stamps, but once at KING OF TIME Just apply and the flow will flow automatically, making it easier for everyone.

As a result of trying it while comparing it with other systems, I think that it was decided to introduce it because the function of KING OF TIME is the best and the low cost is also satisfactory.

The introduction was smooth. At the beginning of the trial period, I used to dial the support dial several times, but the response was good.

Even with the full-scale introduction, I remember that it became possible to use it immediately by importing the master and entering the information quickly. It was a lot easier than the introduction of other systems.

Since it was a general setting based on the 36 agreement, I think that it could be used by default with almost no modification.

Consulting Sales Department Marketing Planning Section Chief

Mr. Morino

When I took the plunge and introduced it with finger hybrid authentication, the omission of stamping was drastically reduced because I just held my finger over it.
It is also useful for attendance evaluation and man-hour management.

The sales members also had bounces, so I just wrote “19:00 bounce” in the weekly report. If I sometimes go to work on holidays, I just write it down. The report is weekly rather than daily, and some employees write it together for four weeks at the end of the month. You don’t remember the time you go to work at the beginning of the month anymore. I regret that it was inappropriate when I think about it now.

The free trial period was stamped on the PC. I knew that there was biometrics and borrowed a kit, but I still thought that biometrics would be good.
I used to use my own PC for PC stamping, but when I went to work at the last minute, I was late when the Windows update suddenly started. It’s also easy to forget to stamp, and sometimes you mistakenly go to work and leave. Kidera will fix such things later, but as an employee, I felt sorry for the trouble.

So I decided to take the plunge and adopt finger hybrid authentication in production. Now, when I go to work, I just hold my finger over it, so the number of missed stamps has decreased dramatically.
At the beginning of the introduction, a person in charge of our company came and asked us to set management patterns together while hearing about our attendance management system to see what the paid holidays and paid holidays are. I’m impressed.
Since everything that was done by hand is 100% done, there is no problem with the introduction of KING OF TIME. I can no longer do “cheating” (laughs).

I feel that the evaluation based on the work attitude of employees can be judged not by impression but by numerical value, which is effective in terms of management.

It is also useful in terms of production control. In addition to attendance and departure, we have statistics on how many hours it took for this case, and now we can compare the time information with the sum of them. Since it is possible to accurately grasp the work situation and manage the man-hours, it is also easy to evaluate the estimate based on the man-hours. It’s great that it’s easier to judge the quotes that have come up, such as “Isn’t this sweet?”